Why use Power BI, the working system and its components?

If you are a person who is interested in business intelligence, Power BI is an excellent tool for you. Power BI is a BI software on the cloud of Microsoft, which one can use to monitor and analyze business trends. It is a powerful tool and has a lot of features that are helping a lot of business users. 

Table of content:

  1. Uses of Power BI
  2. Working system of Power BI
  3. Power BI versions 
  4. Components of Power BI
  5. Power BI Dashboard vs. Power BI Report
  6. Power BI Dataflows vs. datasets 

With Power BI, there are a lot of businesses that are finding value in the world of analytics. This is excellent news for business owners, as they can now get helpful information about their business without heavily investing in a new system. Power BI is a great tool to use and improve existing analytics. It is, however, good to know some things you will need to consider before using it. This blog will look at why you should invest in Power BI, the working system, and its components in great detail.

Uses of Power BI

Power BI is a cloud-based business intelligence service that makes it easy to analyze and visualize data from various sources. Power BI is accessible on desktop, mobile, and the web. The Power BI service includes a growing number of components, including Power Query, Power Pivot, Power View, Power Map, and Power Q&A. Power BI is included in Office 365 and is also available as a stand-alone service.

Power BI is the rising star in the BI world. We all know that the BI tool market is already big enough, but Power BI, since its launch, has come to change the industry. Power BI can radically change the way you do your business. Many great companies are using Power BI, and when you compare it to other analytics tools, you’ll find that it has many more uses than just reporting. The section ahead will look at the different benefits of Power BI.

1. Faster access to data: 

Power BI is a cloud-based business intelligence and analytics service that provides a quicker way to access data and get insights. It helps organizations gain a better understanding faster and make better decisions quickly. Power BI provides an easy-to-use interface that further makes it easy to get started and explore data. It also offers a variety of features that make it more powerful and flexible than other BI tools. This results in much less time consumption for deriving effective analytical results.

2. App customization is a boon: 

The Power BI app allows users to customize their Power BI reports and dashboards to suit their needs better. One can do this by selecting the “Customize” option from the app’s menu. For example, users can change their reports’ layout, colors, and fonts. In addition, users can add or remove fields and even create new calculated fields. This level of customization ensures that users can create the exact reports they need, making Power BI an even more powerful tool. With Power BI, you can connect to many data sources, easily create stunning visualizations, and leverage powerful features like artificial intelligence (AI) and machine learning. Power BI also makes it easy to share your app with others and collaborate on projects.

3. Cortona addition: 

Cortana is the artificial intelligence unit designed by Microsoft for its proprietary Operating System Windows 10. One can use Cortona integration with power bi to create beautiful visualizations of your data. Microsoft has specifically designed this ability for an improved user experience. Power BI provides a rich set of data visualization tools, whereas Cortona is a 3D visualization tool that one can use to create interactive 3D visualizations. By integrating these two tools, you can create stunning visualizations of your data that can be used to gain insights into your business.

4. Increased effectiveness and efficiency: 

Power allows businesses to see their data in a new and insightful way. Using Power BI, companies can more effectively and efficiently make decisions, track progress, and understand their data. As a result, power BI is an essential tool for businesses of all sizes today.

5. Smooth functioning and transmission of information: 

Power BI can help organizations smooth out the information transmission process. Allowing users to integrate other applications to the Power Bi framework makes for seamless transmission of data and insights. It helps create highly customized reports and dashboards. Power BI can also help ensure that everyone in an organization sees the same data in the same way. This can help reduce confusion and help everyone make better decisions.

Working system of Power BI

Power BI.

Power BI is a great tool but can initially seem a little daunting. This is because many components make up the product, but here is a simple guide to the ones you need to know about, which contribute significantly to its working mechanism.

  1. Microsoft Power BI is a cloud-based business intelligence service connecting various data sources, including Excel, SQL Server, and Oracle databases. 
  2. Power BI also offers a variety of features for data preparation, such as data cleansing and transformation. 
  3. Once the data is prepared, one can use Power BI to create interactive visualizations and reports. One can embed these visualizations, and Power BI reports in websites and applications.

Power BI versions 

Microsoft Power BI, the analytics platform, enables users to visualize and analyze data, share insights, and collaborate with others. Power BI includes a suite of tools for creating and managing reports and Power BI dashboards and a set of data visualization and analysis features.

Power BI is built on the Microsoft Azure cloud platform and uses the Azure Active Directory for authentication and authorization. Power BI is available in two editions: Free and Pro. The Free edition has most of the Pro edition features but has data limits per user per month. The Pro edition is designed for larger organizations and includes unlimited data and additional features such as Power BI Premium and Power BI Embedded.

Components of Power BI

Components of Power BI

Power BI allows small and large businesses to understand the data from their CRM, ERP, or any other data source. Power BI is a range of tools that work together to provide the best possible experience. The product uses self-service analytics to allow a business to quickly create Power BI reports and Power BI dashboards with a few clicks. Because of the range of different tools in the product, several components need to be used to get the most out of the product.

1. Dashboard: 

A Power BI dashboard is a single page, often called a canvas, which displays multiple visualizations. You can add and remove visualizations and resize and move them around to create a custom Power BI dashboard that tells a story with your data. A Power BI dashboard is made up of several different types of visualizations. 

The most common type of visualization is a bar chart, which is used to compare different data points. Other types of Power BI visualizations include line charts, pie charts, and scatter plots. In addition, you can add text boxes and images to your Power BI dashboard to customize it further. For example, you could add a text box with a brief description of your data or a picture to help explain your data. Power BI Dashboards are a great way to visualize your data and tell a story with it. By adding and removing different types of Power BI visualizations and text and images, you can create a Power BI dashboard that is unique to your data set.

2. Datasets: 

A Power BI dataset is a collection of data. Power BI Datasets are the basis of your work in Power BI. They’re sets of data that you can pull from different sources and manipulate to form custom data sets. You can import data into Power BI from almost any source, including Excel spreadsheets, SQL Server databases, and Azure SQL databases. You can also upload data directly from your computer or create a new Power BI combined dataset with custom fields.

3. Tiles: 

Power BI tiles are the building blocks of your dashboard or report. Tiles are used in Power BI to display data visualizations and reports. You can also create your tiles or choose from various pre-existing ones. You can add tiles from existing Power BI visualizations or Power BI datasets to customize the information that appears on your Power BI dashboard. You can also add Power BI tiles that contain dashboards to create a hierarchy of Power BI dashboards within one view.

4. Visualizations: 

Power BI also allows you to create custom visualizations. Visualizations are interactive charts or graphs designed to help you quickly understand large amounts of data by displaying it visually instead of numerically (like tables). You can create your own Power BI visualizations or choose from various pre-existing ones. Custom Power BI visualizations are created using the R programming language, allowing you to create Power BI visualizations not available in the Power BI interface. Visualizations are the primary elements that make up the content in Power BI tiles and reports; these include tables, grids, bar charts, line graphs, pie charts, heat maps, treemaps, scatterplots with bubble sizes indicating values from fields in a table (such as sales figures), 3D surfaces (like contour plots), images (like logos) and more. 

5. Reports: 

Reports allow you to organize information efficiently by organizing Power BI datasets into groups called pages. Each page contains a group of related Power BI tiles arranged into columns and rows based on how they compare to one another in terms of metrics like sales revenue to the total number of customers served over time (for example). Reports are similar to dashboards but only display one Power BI visualization at a time. They help present information more formally than Power BI dashboards typically do. One can look at a dashboard as the kitchen and the reports as the prepared dish, with many such dishes being taken care of in the kitchen. A dashboard has several functions available for working on data, whereas the report is the end-product that comes out of the dashboard as a result of all the planning and actions on the data. It is the reports that are of concern to the decision-makers. Reports can be used as stand-alone documents or embedded into dashboards. Reports are collections of Power BI tiles that allow you to share your insights with others by creating an interactive report experience for them to view online or through mobile apps.

Before we move forward, it would help to understand the difference between a Power Bi Dashboard and Power Bi Report.


Power BI Dashboard vs. Power BI Report

Power BI Dashboard vs report
Source: www.wallstreetmojo.com

There are five key differences between Power BI Dashboards and Power BI Reports, differentiating their working mechanism. 

1. Power BI Dashboards are designed to give you a quick overview of your data, while reports provide more in-depth analysis.

2. Power BI Dashboards are interactive, allowing you to drill down into the data to see more details. Reports are static, meaning you can’t interact with them similarly.

3. Power BI Dashboards can display data from multiple sources, while reports are limited to a single data source.

4. Power BI Dashboards are typically more straightforward in design, while reports can be more complex.

5. Power BI Dashboards can be shared with other users, while reports can only be viewed by the person who created them.

The next thing to know about Power bi would be Dataflows and Data sets. Dataflow is the transformation component of Power bi, consisting of an assortment of tables, their interconnections, rules, etc., of how they will be worked upon. Dataset is an individual data collection unit, such as a table, connection information, and operative rules. Dataflow is the conceptual framework with boundaries, and the dataset is the unit entity of operation.

Power BI Dataflows vs. datasets 

There are several critical differences between Power BI Dataflows and power bi datasets. Some of them are discussed below:

1. Power BI Dataflows is designed to be a data transformation tool, whereas Power BI datasets are primarily used for data visualizations. 

2. Power BI Dataflows allow users to connect to multiple data sources, whereas Power BI datasets are limited to a single data source. 

3. Power BI Dataflows provide a more robust and flexible data transformation experience, whereas Power BI datasets are more limited in their transformation capabilities. 

4. Power BI Dataflows allow users to schedule data refreshes, whereas Power BI datasets do not.

5. Power BI Dataflows allow users to share data with other users; however, Power BI combined datasets do not.

Final words

Power BI is the world’s most advanced business analytics platform, offering self-service business intelligence for everyone. Power BI provides the most flexible and fastest way to get data, explore insights, and visualize them. It is made up of four significant components, which are Data, Connectivity, Tools, and Apps. Data is, without a doubt, an essential component of the Power BI, as it delivers the information. Power BI can connect to nearly all your data sources and analyze them.